Director of Operations
Location: Washington, DC
PSR seeks a Director of Operations who will collaborate with the Executive Director and the Board of Directors to oversee financial and administrative aspects of PSR's business operations. The Director of Operations must be an experienced manager with demonstrated abilities to develop and implement efficient processes to manage finance, IT, human resources, administrative infrastructure and external vendors. This position will report to the executive director.
PSR's tight-knit national office is in Washington, DC and works with a chapter, health professional and e-activist network across the country. Our mission is to protect human life from the gravest threats to health and survival. As the largest physician-led organization in the U.S it asserts a strong medical voice to address climate change, abolish nuclear weapons, phase out nuclear power and prevent environmental degradation of the planet. PSR mobilizes health professionals, medical students and concerned citizens to press for a safer, healthier and more peaceful world.
- Supervise the accounting vendor to provide timely and accurate financial reports suitable for Board and donor accountability; Ensure that accounting systems and asset protection processes are secure, accurate, timely and in accordance with established best practices.
- Supervise and manage cash flow, including investment monitoring, in collaboration with the ED.
- Conduct financial planning, modeling and forecasting for the organization in conjunction with development staff.
- Develop the annual budget with the Executive Director and oversee adherence.
- Provide program specific fiduciary management oversight on a monthly basis.
- Manage the annual audit, risk exposures and legal finance compliance issues.
- Analyze and communicate financial position, statements, and reports to the ED, Board, Development Committee and leadership team in a manner that provides a clear picture of financial status.
Business Operations As the senior staff in charge of all business operations, the Deputy Director governs the following functional areas, either directly or through the leadership of responsible staff or vendors:
- Manage payroll service and benefits analysis and delivery.
- Supervise and coordinate recruitment and hiring, manages or supervises personnel practices and provides direction for timely evaluations.
- Serve as the primary point of contact for employee relations matters and oversee the maintenance and communication of employee policies providing compliance with all applicable employment regulations.
- Manage and direct IT strategy that utilizes technology and data management to achieve organizational objectives with our IT consultants.
- Supervise office administration and ensure that facilities and equipment are functionally appropriate for successful daily operations.
- Ensures compliance with state and federal regulations governing tax-exempt charitable organizations.
- Assist the executive director and program directors in developing strategic organizational objectives and goals.
- Align individual department and employee goals with overall organizational strategy.
- Develop and monitor compliance with effective organizational policies, procedures, and protocols.
- Create opportunities for all employees to remain continually aligned with PSR's vision and mission by helping to design and implement regular staff meetings and oversight of web activities.
Website and Communications
- Supervise production of PSR Reports twice yearly as point person for the team.
- In collaboration with Senior Manager of Philanthropy, supervise website updates to non-program areas of the website including news and updates, rotating stories, and Facebook management.
- Contribute to communications strategy for the organization including website planning and goals.
- Manage relationship with vendor for the website and develops recommendations for improvement.
Board of Directors
- Assist with Executive Committee calls, Leadership and Governance and other board support as directed by the Executive Director
- Prepare financials and work with treasurer for reports to the board at board meetings and Executive Committee Meetings.
- Maintain compliance with government and accountability organizational regulations
Skills and Experience
- A minimum of 10 years of business experience (in for-profit or nonprofit positions), including a minimum of five years of successful leadership experience in managing organizations, financial systems and processes.
- Track record of effectively scaling a performance- and outcomes-based organization; ability to point to specific examples of having developed and operationalized strategies that led an organization to the next stage of growth.
- Exemplary written and verbal communication skills.
- Graduate-level training in management, public administration, business, law, organizational development or other related field preferred.
- Passion for PSR's mission
- Ability to lead by example, with transparency and integrity that motivates staff and constituents
- Dependable execution; ability to manage aggressive deadlines while maintaining meticulous attention to detail.
- Highly disciplined and reliable; capacity to serve as a planner and provider of structure that enables others to thrive.
- Strong backbone; assertive enforcer of policies; ability to stand on the strength of his/her judgment and decisions.
- Passion for making organizations work and for creating systems and processes that lead to organizational effectiveness.
- Strong sense of responsibility and accountability; team player and partner mentality.
This is a full-time position with occasional evening and weekend hours required. Salary is commensurate with experience. PSR offers excellent benefits including health care insurance and an intellectually stimulating workplace with passionate, dedicated colleagues.
How to apply
Please submit a cover letter describing your qualifications and salary requirements, resume and three supervisory references to firstname.lastname@example.org. Incomplete applications will not be considered. Please include position title of "Director of Operations" in the subject line. Applications accepted until position is filled. No calls please. Equal Opportunity Employer.
Executive Assistant Intern
Location: Washington, DC
Physicians for Social Responsibility (PSR) is seeking an intern who is passionate about policy change and the policy interface with public health threats. The intern will learn advocacy and leadership skills while serving as an executive assistant to the Executive Director.
Physicians for Social Responsibility works on the gravest threats to human health and survival from nuclear weapons, climate and toxic chemicals. Learn firsthand program development and implementation and management of development of grant proposals. Help create topnotch meetings and materials for our multi-tiered organization.
Enjoy teamwork in an office that is welcoming and supportive of interns. We encourage interns to attend informational meetings and other benefits of being in Washington, DC.
A candidate for an internship should be an excellent time manager and have good writing skills.
Below are two projects we are working on in Spring-Summer 2014:
- Strategic planning for national organization
- Support of a nascent Radiation and Health program
This is an unpaid position which will include substantial education and training components. The length of the internship is flexible based on the needs and desires of the applicant. Our ideal candidate will be available for 3-6 months.
Please send your resume and cover letter to email@example.com.
Location: Washington, DC
The Herbert Scoville Jr. Peace Fellowship pays a stipend for college graduates to work with NGOs in Washington, DC, including Physicians for Social Responsibility, on arms control, peace, and security issues for six to nine months. PSR provides strong mentoring and professional development opportunities for Scoville Fellows from any discipline. Scoville Fellows at PSR can expect to be meaningfully engaged in substantive work related to prudent and effective steps toward a world free of nuclear weapons, prevention of the use or spread of nuclear weapons, and promoting diplomacy and alternative conflict resolution techniques to avoid war. PSR’s current security programs include analytical work to develop new knowledge about the dangers nuclear weapons and security policies pose to human life and health, organizing work to mobilize doctors and allied health professionals for peace and security, and advocacy work to ensure that the interests of potential victims of nuclear weapons and war are represented in the policy process. For further information, please visit http://www.scoville.org/